Change Governance operates similarly to other projects, programmes and business governance groups.
Change Governance ensures the transformation initiatives are delivered to the agreed scope to achieve the defined benefits. The Governance Group comprises of representatives from affecting project teams and impacted middle and senior management owners, usually meeting bi-weekly or monthly to review progress against each transformation milestone.
It’s not uncommon for the Change Governance meetings to take place together with the technical or business projects governance as they often share the same or similar Governance Group members. However, if they are combined, the Change Governance Group must remain focused on its agenda to ensure the success of the inflight and planned Change Initiatives.
Business change governance is a critical component of change management. It refers to the processes and structures that are put in place to manage and govern changes to the organisation's business processes, systems, and structures.
Effective business change governance ensures that changes are made in a controlled and structured way, with appropriate approvals, oversight, and communication. It also ensures that the changes are aligned with the organisation's overall strategy and goals, and that they are implemented in a way that minimises disruption to the business.
Key elements of effective business change governance in change management include:
By implementing effective business change governance practices, organisations increase their chances of successfully managing changes and achieving their desired outcomes.
Change Governance is critical to the success of any Business Change Initiative. Providing oversight and guidance ensures the transformation stays on track and delivers the required results on time by removing roadblocks and/or enabling action through its senior leadership/sponsor. Business Change initiatives are more likely to fail or proceed slowly without a change in governance.
The Change Sponsor is the most senior executive champion of the initiative and provides active leadership. The Change Sponsor defines the case for change, mobilises resources, and communicates with stakeholders to ensure the successful adoption of the initiative. Having a designated Change Sponsor is essential to ensure that the change is managed effectively and that everyone in the organisation knows their roles and responsibilities.
A high-level stakeholder analysis will identify key stakeholders who understand the needs and expectations of the Change Programme. They have already “bought-in” to the change required, plus the commitment and effort they must provide for success. Some of these key stakeholders may form the Change Governance Team. A stakeholder analysis should be conducted early to identify all key stakeholders.
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